FREQUENTLY ASKED QUESTIONS

Have Any Questions?

Basics

The name “remote notary” is derived from the fact that the notary serves the customer remotely over the internet.

Remote online notarization is when documents are notarized in an electronic form where the signer uses an electronic signature and appears before the notary using online audio-video technology. Simply put, you can connect with a notary anywhere, anytime, without physically needing to meet them.

A remote notary is a legally commissioned notary public who is authorized to conduct notarizations over the internet via digital tools and a live audio-video call.

All notaries, no matter how they perform their service, must watch as someone signs a document. Historically, this has required that the notary and signer must travel to meet one another in-person where the notary serves as a witness during the signing event.

Washington State now allows (see licensing endorsement requirements) its notaries to conduct notarizations online over live audio-video calls. Specifically, the signer must appear before the notary during the signing event taking place in an audio-video call. This law enables online notarizations and created the concept of a remote notary. The establishment of strict requirements for ID verification, tamper-proofing, and document retention have made remote notarizations safer and more reliable than a standard in-person notarization.

Purchase your bundled subscription to the RON platform here: Here.

Notaries

  • Inexpensive business start-up cost (as low as $120.00)
  • Pay for your entire subscription with just a couple of notarizations!
  • Work when you want and where you want (from the comfort of your home or office)!
  • Notary Hub will provide notarization opportunities for you
  • Market and advertise yourself and drive notarization opportunities to you on the Notary Hub platform
  • Notary Hub will handle all the secure technology and storage for you
  • Notary Hub will handle payments so you can focus on growing your notary business

As your trusted one-stop-shop for all your notarial needs since 1953 LMI Notary Service is proud to partner with Notary Hub as the trusted vendor to provide ENE and RON technology and services. We are here for you and can provide the products, directions, and technology required for ENE (Electronic Notary Endorsement) and very very soon, RON (Remote Online Notary). The first step to become a RON is to follow the process to become an ENE. (Directions for both are listed below from the State of WA DOL). We encourage to you begin the ENE process by purchasing your subscription and products at: beanotary.com and then by following the DOL instructions below.

Below are the steps notaries must take to participate in this form of notarization.

In order to become an Online Notary Public, an eligible individual must apply electronically to the Secretary of State through the online electronic commissioning system and pay a $50 application fee. The online electronic commissioning system is available on the Secretary of State’s website. The commissioning system will take the individual through a number of screens that will require the notary to provide certain information, certify to certain statements, and submit an electronically signed statement of officer. There must be no good cause for the Secretary of State to reject the application for appointment.
For more details, visit the Texas Secretary of State website

You must be a licensed notary public
AND
Have an electronic notary endorsement
AND
Have Remote Online Notary (RON) authority

Step 1: Choose the vendors (You will click “other” as the DOL has not had time to add Notary Hub to the list) you will use for both electronic signature and remote online notary.
*Your vendor’s will provide the “how to” on process for using their software to perform electronic signature and remote online polarization.

Step 2: Apply for electronic notary endorsement online (https://professions.dol.wa.gov/s/saw-help)

Step 3: Apply for remote notarization by:

  • Email notaries@dol.wa.gov
  • Put “Remote Online Notary Endorsement Application” in the subject line
  • In the body of the email include:
    • Your name
    • You Notary license number
    • The date you applied for the electronic notary endorsement
    • Purchase your bundled subscription to the RON platform here: Here.

Great news, you’re halfway there!
Step 1: Choose the vendor(s) you will use for the remote online notary. (You will click “other” as the DOL has not had time to add Notary Hub to the list)

*Your vendor will provide the “how-to” on the process for remote online notarization.

Step 2: Apply for remote notarization by:
Email notaries@dol.wa.gov

  • Put “Remote Online Notary Endorsement Application” in the subject line
  • In the body of the email include:
    • Your name
    • Your Notary license number